ACCORDING TO HONG KONG ORDINANCE 32 COMPANIES ORDINANCE SECTION 154:
All Hong Kong Limited Companies have to appoint a secretary, the position can be also taken up by any one of the company's director, but not the sole director.
If the company secretary is an individual, he or she must provide a Hong Kong residential address;
If the secretary is a firm, its registered office or business address must be located in Hong Kong.
The primary role of a secretary is to ensure the daily operations with the relevant legislative requirements; to help develop the accounts and notify the authorities about the change in corporate structure. Some of their tasks can included scheduling meetings, processing official records and preparing minutes.
Here at 360 Business Solutions, we make it our mission to help clients build a successful business. Our corporate secretarial services have assisted many clients and are specifically designed to cater to your requirements and compliance needs. We have extensive expertise with business processes and will give you more time to focus on other aspects of management while we take care of the many administration and legislative requirements.
Company Secretary SERVICE ONLY HK$1300 PER YEAR, INCLUDED:
•Acting as Secretary of the company for one year
Preparing and filing Annual Return
Transfer of Shares
Allotment of authorised Shares
Appointment and Removal of Directors
Change the Business Name
Change the Business Address
Change of Trade Name
Change of Business Nature
Remarks* 1) Government charges not included. 2) Service Scope (for the above services) : unlimit times 3) The services will be provided until one day before anniversary of the company. 4) Include local delivery of documents — client should bear the courier fee for international shipping.
If you would like to find out more about the range of services we provide, contact us today to discuss your options and discover what you can achieve with 360 Business Solutions. We also offer assistance with formation, opening a bank account, registering trademarks and much more.
FAQs of Company Secretary
Q1. WHAT’S A COMPANY SECRETARY?
According to the Hong Kong Companies Ordinance, limited company shall appoint a Company Secretary. The function of company secretary is to be in charge of arranging meetings, keeping minutes of meetings, and presenting statutory documents to governmental department in order to ensure the company meets statutory requirements.
Q2. WHAT IS THE QUALIFICATION FOR COMPANY SECRETARY?
Hong Kong resident over 18 years old for a person, or limited company registered in Hong Kong for corporate entity.
Q3. CAN NON-HONG KONG RESIDENTS BE APPOINTED AS A DIRECTOR AND SECRETARY OF A LIMITED COMPANY?
The non-residents may be appointed as directors of a limited company. But if the company secretary is an individual, should be an ordinarily resident in Hong Kong; if a body corporate, its registered office or place of business should be in Hong Kong.
Every private limited company must have at least one director and one secretary. If a company has only one director, the director shall not act as secretary of the company.
Q4. CAN A SOLE DIRECTOR OF THE COMPANY ACT AS THE SECRETARY TOO?
No. The Companies Ordinance expressly prohibits the sole director from acting as the secretary. Besides, the Companies Ordinance provides that a private company cannot appoint a corporate secretary if the sole director of the corporate secretary is also the sole director of the company.
Q5. WHAT SHALL BE DONE IF THERE IS NO ELIGIBLE PERSON TO ACT AS STATUTORY SECRETARY OF THE COMPANY?
Another company can be employed can also provide the service of statutory secretary. 360 Business Solutions can provide relevant service.
Room 510, Wayson Commercial Building, 28 Connaught Road West, Sheung Wan, Hong Kong
1. Please provide the bank code if payment via inter-bank transfer
2. To handle your order effectively, please submit your payment history as following (payment slip)
3. Please kindly include service charge to the payment. It is advised to contact our Account Manager before making T/T transfer.
Only for oversea customer
Notes: Please make a Paypal payment request in the remarks column when filling in the application form; we will issue a payment bill of a certain amount.
Entrusted us as the company secretary, please contact us.